Writing emails

How to write an email?

Firstly, you should think about what kind of person is directed the email that you will send. He’s your friend? He’s your boss? think about it… It’s so important to change your habitual writing form (informal) if you are sending emails to important or unknown people because it can talk many things about you. So for this reason, you always must try to write well. I'll explain it around the post.

Write a clear subject in the subject line which explains the reason for the message.

Sometimes the people don’t have time to read email by email, for this reason they only read the subject line, so, we must be considerate and write a good description about the email, for example write things like “It’s an emergency about our job” that describe the main idea in the email and don’t write things like “Hello” because the message could be important but the subject line represents totally the opposite.

Write short and concise sentences, use simple grammar.

I will retake the last point, sometimes the people don’t have time, so you must try to be concise in the sentences…. be clear and precise, the enough to explain what’s happening. Write the most important information first. It’s important to mention that in an email it is not necessary to use complex grammar to express the main idea even if it’s a formal situation, remember that the readers want “to-the-point messages”, but keep in your mind that you must never use regionalisms or words that not all the people can understand.

Something that you must not forget.

Never under any circumstances use capital letters to write words because it is considered a shouting in an email language. In a formal email you must not use emoticons... Avoid the abbreviations except if these are used in the professional environment.

If you email have more than one aim, you could sort it with numbers for each one to ease the reading to the receiver. Don’t forget write something to end the email, whatever you want but remember the kind of formality. For example, to write “Thanks for your attention”, or “Goodbye” in a friendly space.

There are more things that I can write about it but for ending the post remember “It is not necessary to use complex vocabulary to be formal”.

Used source:

http://www.curso-ingles.com/aprender/cursos/ingles-negocios/office/